We think youre pretty special when youre a UKG Customer. With your days selected, click the Start Request button in the top right-hand side of the screen. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. A new category of people solution for the future of work. Time entries are generated each day for employees clocking in and out, and when any employeetake leave or isgranted a holiday. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. Yes, all employee groups eligible for paid time off will request time off. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. Now more than ever, organisations need to rely on accurate, impactful data. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Learn how our HR, payroll, and workforce management solutions help you achieve a better work experience for all your people. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. Over $34 Million in cost savings and business benefits realized with UKG Dimensions! 11. Learn about how analytics turns information into actionable insight. UKG Dimensions. Read the Gartner Critical Capabilities analysis for UKG Pro. When I log in to the app, it shows me an error message that does not fully fit the screen. In office environments employees can use their desktop computers. the system has allowed us to tighten our policies and reduce excess costs . WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. info@ukg.com All rights reserved. The following changes are supported by our project sponsors;HR, BAand Information Services. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Discover how UKG checks all the boxes in the Market Guide. Ultimate Kronos Group (UKG, formerly Kronos) is the company behind automated time and attendance system Workforce Ready. Notes: If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. As leaders in culture, we help customers to realise whats possible when they invest in their own people. UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. We anticipate lots of change requests as employees learn to use the system. Most non-exempt universityemployees already using UKG Readyclockin and out. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Quickly and securely access your employee information in just a few taps. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. To review an employees time entry in more detail, select the timesheet icon next to the entry in question. The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. To approve the pending time entries, click on the "Pending Approval Time Entries" link in the bottom panel in order to view the full report. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. What device will I use to clock in and out ? If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. This will bring you to the Time Off Request screen. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Under that date, select the checkbox of the time off you would like to cancel, and select Submit Changes. The Request Time Off dialogue box will appear that will capture the details of your request. RequestTime Off (Sickand Vacation Leave). To clock out, repeat steps 1 3. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. This eBook provides business leaders with an overview of the laws governing Canada's employment process. All departments using UKG Ready will adopt a standard pay period for hourly employees. Forgotten your username or password? Select Cancel Time Off as the Change Type, and select the date you would like to change. How can employees access their time records ? Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . Find the product that best fits your needs. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). Change is difficult and must be supported and well communicated. WHEN it works, it is actually almost a good app. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. Company Access Code. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Look to your future. We think youre pretty special when youre a UKG Customer. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. Take a tour of our global workforce management solution. You should see a small blue expansion arrow, click that. In this report, Gartner provides a functional evaluation of vendors who offer HR Service Management offerings. Need more support for your UKG solution? Take a tour of our global workforce management solution. Beneath the clock in the My Timesheet panel, click Clock Out. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. 80% of customers say the experience an organization provides is as vital as its products or services. Once approved, the cancelled leave will be removed from your UKG Ready calendar. Thats why we build products designed to inspire your people and your organization to grow and thrive. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. Discover AI-powered workforce solutions with tailored industry features built on an intelligent and extensible platform to help you redefine the work experience for your people. How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. So recently coming back from a vacation. Clocking in and out typically becomes routine in a week or two. It is the rightway to operate a large and complex payroll. Will UKG Ready round the actual time I punch in and out? And the app doesn't allow you to approve your time card anymore. Collaborate, learn, and get support for your UKG solution! DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. 5. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. For help, e-mail knowledgepass@ukg.com View your timesheet by clicking on the My Timesheet link at the top of this panel. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. We call it UKG Ready or Ready for short. You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. Remember username. So maybe something is wrong with the app. Click on the Change Request button on the top right-hand corner of the screen. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. About 200classified employees are paid current from the 1st to 31stwithout a lag. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. Its powerful capabilities allow you to effortlessly bring your best to work and enjoy life bringing the balance you need. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. The app ends up having me log in twice and on the second attempt. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. UKG is not authorized to answer employee payroll questions. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. . Find the product that best fits your needs. We want to pay employees as quickly as possible with the shortestpossible lag. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, citizenship status, parental status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. Get the support and the answers you need based on your UKG solution. On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. The following table outlines the capabilities of the various customer requirements. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. From the Dashboard, navigate to the Approvals tab. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. This will bring up the employees timesheet. Non-Exempt (overtime eligible) Employee Training: Manager Training: We recommend thatmanagers alsowatch the employee training videos above. Non-Exempt employees will see raw punches and calculated totals of each earning type for each day on their timesheet. Authentication is the action of verifying the identity of a user or process. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Once there, review for accuracy. If you do not have the full report open, you will not be able to approve entries. Overtime must be authorized in advance by theemployee's manager. Watch for regular drop in sessions with Ben Kane during each time entry window. Take a tour of our global workforce management solution. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. Please make sure you are on the correct screen before proceeding. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. About 200classified employees are paid current from the 1st to 31stwithout a lag. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Start of fall term, Sept. 15th Oct. 15th. It does nottrack employee movement before or after they clock. You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Forgot your password or need help resetting your credentials? Employees, managers, and the Mobile Administrator can: Find the product that best fits your needs. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. UKG Dimensions supports two types of authentication: Basic and Federated. Give your people the power to achieve the extraordinary. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. Clocking out for unpaid meal breaks is adepartment decision. MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. Classified employees, officers of administration, students, and temps)will use UKG Ready. Find the product that best fits your needs. Users would simply use different URLs to access the system. Login here using your username and password (Cookies must be enabled in your browser) Username. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. Enter the new times in the Change Request dialogue box and select Submit Changes when complete. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. Exclusive new research from Forrester shows an 89% return and payback within 6 months. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Which employee groups on campus will use UKG Ready ? A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. Select the date you wish to make the change for, and click the arrow to proceed. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. Collaborate, learn, and get support for your UKG solution! Look to your future. Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). Take a tour to see how you can simplify your HR processes. The key to a successful workforce management project lies with a strong partnership UKG and Melba unlocked this early. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. Login using your Duck ID Username and Password at ukg.uoregon.edu. UKG Dimensions Directory Services. In fall 2022, UO deployed a new enterprise instance of the UKG Ready automated timekeeping systemand expandeditsuse acrossadministrative units. There is also an audit trail for each change made identifying who made the change.. Thats why we build products designed to inspire your people and your organization to grow and thrive. There will be online training and support available from trained department champions. Then you can hit submit for it to be sent off for approval. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. Using this strategy, no hourly employee will experience a one time decrease in the number of paid days in their pay check when we transition to a new pay period. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. We are resilient and will adapt toget the most value from this new service. Thats why we build products designed to inspire your people and your organization to grow and thrive. Comments added will be visible to both your manager and payroll administrator. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. Exempt status is a position classification decision determined by Human Resources. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. Should you need help with these items, please contact your employers HR/payroll department directly. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. Comments added will be visible to both your manager and payroll administrator. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Visit us on Twitter Collaborate, learn, and get support for your UKG solution! Time collection method, physical clock or web clock, is a decision each department will make. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. With its full-suite UKG solution, First PREMIER Bank and PREMIER Bankcard is increasing efficiency, saving time and money, and improving the employee experience. Data privacy and security practices may vary based on your use, region, and age. In fall 2022 most administrative units, not already using UKG Ready will on board. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. Take a tour to see how you can simplify your HR processes. . This problem prevents me from viewing my schedule and time card and also from making requests off. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. Will all university departments use UKG Ready ? If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. If you do not see an Approve button, you may be on the incorrect screen. If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. 10. Head to our Support page. You can use both authentication methods within the same tenant. If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system.

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